Application Action Plan
This action plan will help you explore the admission application process with students. The plan will also help you navigate the resources available to students as they apply to colleges and universities.
- Have students write the application dates and deadlines on a calendar. Admissions Information provides access to admissions websites for colleges and universities in Minnesota.
- Encourage students to familiarize themselves with the transfer contacts and policies at colleges or universities. Transfer Websites provide specific transfer information for colleges or universities.
- Use the links in the Catalogs, Admissions Information, and Admissions Testing Information sections to help students find out about required assessment and admissions tests, and new and transfer student orientation dates.
- Have students calculate their GPAs at the new institution for the grades they have earned at their current institutions. This calculation will help determine if they have the minimum grades needed for admission. If not, encourage students to find other program options.
Learn more information about GPA requirements and calculation:
- Depending on where you are in the process, GPA requirements may be different for admission to the college, for special admission requirements for a program, or for a major.
- Some colleges include pre-college courses and repeat courses in GPA and others may not include them. Consult with a transfer specialist for specifics.
Courses Completed: Letter Grade: Grade Points: # of Credits Total Grade Points ENGL 1100 A 4.0 3 4.0 x 3 = 12 BIOL 1200 B 3.0 4 3.0 x 4 = 12 PSYCH 1611 B 3.0 3 3.0 x 3 = 9 MATH 1030 C 2.0 3 2.0 x 3 = 6 PHYS 1101 F 0.0 4 0.0 x 4 = 0 Totals 17 39
GPA = 39 grade points -:- 17 credits = 2.29
(Note: A "D" grade, not included above, is 1.0)
Convert Quarter Credits to Semester Credits: Quarter Credits Semester Credits1.671.51.021.3332.042.674.53.053.3464.074.677.55.0
- Tell students they can attempt to improve their GPAs by repeating courses for which they received poor grades.
- Repeating a course does not guarantee you will receive a better grade.
- You must have a lot of self-control and discipline to do better in a course the second time around. Be prepared to put more effort into the course than you did the first time.
- When a course is repeated, some colleges or universities count the most recent grade, some count the better grade and some average both grades together.
- Check your new institution's policy on grade acceptance and repeating courses by calling or e-mailing the transfer specialist. Some schools do not accept F grades, so repeating may not be an issue.
- Has the institution's seal and is sent directly from the current institution to the receiving institution, OR
- Has the institution's seal and is put in a sealed envelope. Have students take or mail these transcripts unopened to their receiving institutions.
- Speak with a transfer specialist if you have any questions or concerns as you help students.
- Have students keep all course syllabi and outlines in a safe, accessible place. They may need them to transfer credits or if they return to college after absences.
- Encourage students to get involved at their new institutions by attending orientations and joining clubs to make new friends.
- Colleges and universities have an appeal process if students are not satisfied with transfer decisions. Direct students to the appeal process on your website, in your catalog, or have them contact the registrar for more information. The Minnesota State Colleges and Universities provide an appeal process at the college or university and at the system level.